SUMMARY

The Scouting adventure, camping trips, high-adventure excursions, and having fun are important to everyone in Scouting—and so is your safety and well-being. Completing the Annual Health and Medical Record (AHMR) is the first step in making sure you have a great Scouting experience.

GENERAL INFORMATION

• Scouting America’s Annual Health and Medical Record (often known as the “medical form” or “annual physical”) is designed to help ensure that all participants in the Scouting program are healthy enough for the adventure of Scouting. It is not intended to limit participation but to inform and protect.
• To keep up with possible changes in health status, the form needs to be updated annually or when a participant’s health information changes. The record expires in one year.
• The four-part form serves as a single place to document a participant’s medical history and recent medical examination. It also provides consent for treatment in the event a participant needs emergency care while traveling away from aparent or guardian.
• Parts A and B should be completed for all participants and Scouting leaders. Part C should be completed by a licensed health care provider (M.D., D.O., N.P., or P.A.) before the participant attends any Scouting event that is longer than 72 hours, such as a summer camp, trek, or multiday excursion.
• The optional “High Adventure Risk Advisory” (formerly known as Part D) needs to be shared with the examining medical provider during the pre-participation examination to explain known health risks for each of Scouting America’s four highadventure bases. Additionally, your council may develop a risk advisory specific to your council camps or other properties or events.
• The forms should be maintained by a designated leader. To assure privacy, the forms should be carefully stored and used only as needed to provide for planning and rendering care. The AHMR should not be scanned, stored, or sent electronically except as specifically directed for a Scouting America national event such as the national jamboree or NOAC.
• Neither Scouting America nor the Annual Health and Medical Record are subject to the Health Insurance Portability and Accountability Act (HIPAA). A Scout is Trustworthy: Records and sensitive information should be maintained in a private manner.

RESOURCES

Popcorn Season is here! And with it are a few important dates every unit who is participating in this annual sale should be aware of:

August 14: Deadline for first Show & Sale order submissions due.
August 26: Popcorn Sorting and Delivery order will be delivered to MiBox

For more information, questions or if you still need to sign your unit up to sell popcorn this year, please contact ONSC Program Director Aaron Walters at aaron.walters@scouting.org

Remember, the majority of the revenue from the popcorn sales stays directly local and goes into resources that ensure the Old North State Council can effectively continue to provide a quality Scouting program for the youth of the Piedmont Triad area, so the more particiapation the council has, the more benefits and resources can be provided.

Scouts have until April 1, 2027, to complete the Patriots Passport.

Scouts may complete Patriots Passport requirements as a Scout, with their family, with their den or patrol, or with their unit. Ideally, Scouts wear their best Scouting uniform when completing requirements.

Key Events for Your Calendar

November 21, 2026: The ONSC Citizen Bee
Test your knowledge of American history and the Constitution in this high-energy council-wide competition.

The 250-Hour Service Challenge
In the spirit of “helping other people at all times,” Scouting America has issued a national charge: Every unit is challenged to conduct at least 250 hours of community service during the anniversary year. Let’s show our communities the power of the Scout Oath in action! Be sure to log your community service hours in ScoutBook.

Commemorate Your Rank
Any Scout who earns the rank of Eagle Scout in 2026 will receive a special commemorative certificate featuring the America 250 logo, marking your achievement during this historic milestone for our country.

Get Started Today!
Visit the Official ONSC America 250 Page to pre-order your gear, download your Patriots Passport, and find ideas for your unit’s 250-hour service project.

About the Patch
The design of the patch that individuals can earn is a celebration of the state of North Carolina as a whole and if filled with symbolism to reflect that.

The top half of the design represents the geography of North Carolina and features some of the most notable features in the state. With Mt. Pisgah of the Blue Ridge Mountains on the left (west), followed by Pilot Mountain and the Yadkin Valley, the skyline of Charlotte; the state’s biggest city and the iconic Cape Hatteras lighthouse representing the coast on the far right (east). In the sky flies the Kitty Hawk Flyer, the aircraft whose successful flight ushered in a new era of transportation.

The bottom half of the patch is more specific to the region that makes up the Old North State Council’s footprint, and features several objects blended into a collage representing places, events and people of the area:

• The Alamance Battleground Monument – Commemorates the battle fought between the Regulators and Governor Tryon’s militia on May 16, 1771 – Burlington
• Bugle – Representing James Gillies, bugler for General “Light Horse” – Harry Lee during the Revolutionary War and killed by British Dragoons – Summerfield
• The Old Mill of Guilford – Historic grist mill founded in 1767 which is still in operation today – Oak Ridge
• A Head of Cotton – Symbolizing the role of textile manufacturing in the region – Cooleemee
• A Supersonic Aircraft – Represnting the cutting edge aerospace manufacturing set to begin at the PTI Airport – Greensboro
• An Elephant – Representing some of the biggest (literally) attractions at the NC Zoo – Asheboro
• A Powder Horn – Used by Daniel Boone, the famous frontiersman who was a resident of Davie County – Mocksville
• Stock Car – Representing the rich history of NASCAR in the region, including being home to the greatest driver of all time, “The King” Richard Petty – Randleman
• Saxaphone – Representing John Coltrane one of the most influential jazz musicians and composers of all time – High Point
• The Big Chair – A local monument to the furniture industry – Thomasville
• Face Jug – Representing the large concentration of potters who reside along the Pottery Highway – Seagrove
• Soldiers and Canon of the Continental Army – Representing the Battle of Guilford Courthouse of the American Revolution – Greensboro
• Tobacco Leaf – Representing the Bright Leaf Hoedown festival held in Caswell County – Yanceyville
• BBQ Sign – Harkening to Central NC’s moniker as the “BBQ Capital of the World” – Lexington

Growing the Movement: “I Joined” in 2026

There has never been a better time to be a Scout. To welcome our newest members, any youth who joins Scouting during the 2026 calendar year will receive a commemorative Old North State Council “I Joined” patch. These special patches will make their debut and be available for pickup starting at our Membership Kick-off Party in August 2026. Help us grow the mission and ensure every new Scout starts their journey with a piece of history!

Scouting America announced an important change at last week’s National Annual Meeting that will simplify the membership and unit renewal process nationwide.

By February 2028, all members and all units will have a single, common renewal month of February.
This change is in response to feedback from unit leaders and other Scouters who asked for a simpler, more consistent renewal experience. We appreciate and value their input.

Key updates include:
• Beginning September 2026, all units due for renewal will renew to February 2028.
• All memberships and unit charters will have a common renewal month of February by February 2028
– To simplify the process and in response to unit leaders’ requests, Scouting America is returning to unit control of member renewals. If the unit does not renew a member, that member may renew themselves after the unit-only period closes.

• The current 60-day grace period will end December 31, 2026
– Members renewing in November 2026 will still receive a 30-day grace period through December
– Members renewing in December 2026 must renew by December 31 to avoid being dropped

To support the transition during 2026 and 2027:
• Beginning in September 2026, new and renewing units will use the standard charter fee plus pro rata fees through February 2028
• No changes for new and renewing members through 2026

Unit leaders should watch for updates from the council, as additional guidance and implementation details may vary by council during the transition period.

This is a significant operational change designed to reduce complexity and create a more streamlined experience for volunteers, families, and councils alike.

For military families, life can be a series of transitions. And finding a reliable community where kids can quickly plug in, build friendships, and develop leadership is incredibly important.

That’s why we are excited to share that effective June 1, 2026, Scouting America is waiving the national registration fee for children of active-duty, National Guard, and Reserve families. Here is everything you need to know about this new benefit and how military families can take advantage of it.

What the Military Family Fee Waiver Covers

Scouting America is waiving the $85 national youth registration fee for eligible military families through a verification and code process through online registration.

✅ Who Qualifies: All new and renewing youth members whose parents or guardians are currently serving as active-duty military, National Guard, or Reserve
✅ When It Starts: The benefit goes into effect on June 1, 2026
✅ What is Covered: The waiver applies specifically to the National registration fee

*Please note: Old North State Council’s Program Fee and add-ons like Scouting Magazine are not included

How to Register and Claim Your Waiver

Getting your child started with Scouting using this benefit is simple:

✅ Find a Unit: Visit BeAScout.org and enter your ZIP code to explore Scouting in your area
✅ Get Verified: Select “Get Military Discount Code” and complete the verification process
✅ Get Your Code: Enter the code you received at checkout to claim your $85 off
✅ Contact Us: Reach out to the Old North State Council for any assistance at 336-378-9166

Frequently Asked Questions

Q: Why Does the $85 fee still appear?
A: The national fee applies at checkout and is removed after the verification code is applied

Q: Is this Available for All Registrations?
A: No – This waiver is for online registrations only

Q: Does this apply to Adults?
A: No – This waiver is for youth only

UPCOMING CALENDAR

Pro tip: Click each one for more info and registration links.